Discussing a Problem

Discussing a Problem

Today’s Date (include month, day, and year)

Your Name
Street Address
City, State, Zip Code
Daytime telephone number

Name of Principal
Name of School
Street Address
City, State, Zip Code

Dear (Principal’s name),

In this paragraph say who you are and give your child’s full name and current class placement. Say something positive about your child’s situation here, before you state your reason for writing.

BRIEFLY, explain why you are writing. Give relevant history and facts that support your concerns. (For example, your 3rd grader is struggling in school and you want to ask for help. You might say that your child’s school work has been getting worse throughout the year. That fact is relevant. Something from your child’s infancy probably isn’t.)

In this paragraph state what you would like to have happen or what you would like to see changed. You may BRIEFLY say what you would not like, or what has been tried and not worked. However, spend most of this paragraph saying what you want.

Say what type of response you would prefer. For instance, do you need to meet with someone, do you want a return letter or email, or will a phone call be preferable?

Finally, give your daytime phone number and state that you look forward to hearing from the person soon or give a date (“Please respond by the 15th”). End the letter with “Thank you for your attention to this matter.”

Sincerely,

Your name

Letter created and generously placed in the public domain by: Center for Parent Information and Resources (4/5/2018). Discussing a Problem, Newark, NJ.